A co-worker and I have been coaching weekly to discuss his workload. Every Monday he reports to me what he was able to accomplish the previous week and what he plans to do the coming week.
We've met for a few weeks now. Every report has shown a lot of tasks getting done, but a lot of tasks NOT getting done as well. He seemed stressed about the items NOT getting done and couldn't feel good about the items that WERE getting done. He was leaving work at the end of the week with a sense of defeat.
That all changed. We tried something radical. I suggested he only put 4 or 5 items on his list for the entire week (instead of the dozen plus he was listing out). At first, he was hesitant. But after thinking, realized the list would always be there. If he gets it all done, he could always "borrow" some of next week's tasks.
Success! Last week, he only listed 5 items. Turns out, he "borrowed" from the next week's list and was able to complete a total of 7 items PLUS 2 more projects he's been working on. That's 9 major items after listing only 5. More importantly, listen to how he describes how his week went:
"I finished everything on my TO DO list and made good progress on everything on the Work On list. ...having some time to work on future issues was nice. Instead of putting these on my to do list and stressing out trying to get everything done, it was nice to feel like I was ahead of the game when I have some time to work on them."
Got more to do than you have time? Try this experiment:
Make a smaller list for the next work week. Stay on task. See how much more mental energy you have. Then, perhaps like my co-worker, you will enjoy the pleasant process of "borrowing" from the next week's list.
What have YOU found useful in staying productive in your week?
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